Purchasing Project Manager

Why Join Us?

Source is the world’s largest B2B marketplace for commercial construction products. All project stakeholders enjoy cloud-based collaboration on a single platform that supports budgeting, product selections, and finally, purchasing. Source streamlines the decision-making process with readily available and transparent product data, access to which includes pricing and technical support.

What We’re Looking For

Source is looking for a Purchasing Project Manager to lead project purchasing, communicate with clients, work with our trusted vendors, and manage multiple projects from early stages through installation and completion. This role will help to implement new and innovative ways to purchase FF&E (furniture, fixtures, and equipment) while streamlining the process and saving time and resources. 

The position is a full time, salary, remote role and can be located anywhere within the United States.

Objectives of this Role

This role works with internal teams as well as local and national architects, designers, owners, and contractors. The objective is to successfully budget, purchase, deliver and install FF&E for small to large housing and hospitality projects, in addition to other project typologies. This position requires working within strict budgets, project schedules, and design visions for multiple projects simultaneously.

Responsibilities

  • From project kickoff, work closely with internal or external specification requirements to ensure specs are staying within budget and within design constraints and vision

  • Identify priorities of each individual project with team members

  • Audit all specifications and floorplans and work with designer and/or architect to identify any clarifications

  • Work with local and national vendor representatives to confirm and pricing and lead time information not available on Source platform

  • Work with internal teams to keep vendor pricing up to date on the platform for brands that we have uploaded

  • Work within Source platform to automatically generate specification sheets for designer and client sign off

  • Work with Logistics team to determine warehousing plan by project 

  • Generate purchase orders, review all invoices, and work with accounting team to pay all vendors in a timely manner

  • Process any change orders as needed

  • Solidify project timeline and document all estimated delivery dates

  • Ensure timely signoff on any necessary sample or finish submittals

  • Work with project team to track all orders regularly, ensuring accurate and transparent timeline

  • Work with Installation Manager to determine onsite installation dates and requirements

  • Work with Installation Manager on punch list items post-installation

  • Communicate regularly with client and team to provide project status and any updates

  • Closely track budget and ensure all changes are appropriately communicated

  • Monitor close out documentation as it is being prepared throughout the project and ensure it is completed within 30 days of installation completion.

Experience and Qualifications

  • 5+ years work experience in Hospitality Procurement

  • Proficiency in Google Workplace and Microsoft Suite

  • Proficiency in procurement Software a plus

  • Strong communication including excellent presentation skills

  • Ability to multitask and prioritize in a fast paced environment

  • Excellent attention to detail

  • Independently oversee and manage large complex projects

  • Effectively work with both internal and external team members

  • Strong interpersonal and problem solving skills

  • Proactively react and respond to any project concerns or issues

  • Familiarity with commercial interior products and proficient in reading architectural floor plans and specifications

  • Meet strict and demanding deadlines on a regular basis

  • Associate’s or Bachelor’s Degree in project management, business management or related field preferred

Communicable Disease Safety Protocols

Source is committed to protecting employees during a communicable disease outbreak, such as Covid-19. It is the goal of the company during any such time period to strive to operate effectively and ensure that all essential services are continuously provided and that employees are safe within the workplace. We will provide employees with best practices and mandatory procedures during periods of heightened disease control as quantified by the Center for Disease Control (CDC). Source asks all employees to cooperate in taking steps to reduce the transmission of infectious diseases in the workplace by following our procedures and wearing appropriate PPE. We will ensure a clean workplace, including the regular cleaning of objects, and areas that are frequently used, such as bathrooms, break rooms, conference rooms, door handles and railings. Source will stay abreast of guidance from federal, state and local health agencies and communicate updates and changes to our employees.

Work Environment

  • Sitting for extended periods of time

  • May require longer work hours during high-volume work cycles

  • Ability to use keypad and keyboard for extended periods of time

  • Vision and hearing to normal range (or corrected)