Purchasing Project Manager

Description

📍 Location: Remote, United States

🕘 Employment Type: Full-Time

📁 Department: Purchasing

📢 Reports To: Purchasing Project Director

As a Purchasing Project Manager at Source, you’ll help lead the end-to-end purchasing process for FF&E on commercial and hospitality projects—ensuring budgets, schedules, and design goals are met from kickoff through installation.


About Source

At Source, we’re redefining hospitality and commercial real estate procurement by streamlining sourcing, budgeting, purchasing, and delivery. Our solution combines intuitive technology with deep industry expertise to enhance visibility, eliminate inefficiencies, and simplify decision-making, empowering procurement teams to make smarter, more strategic purchases. We prioritize flexibility and real-world adaptability, ensuring our platform meets the unique needs of every project. If you're looking to join a fast-paced, high-growth environment where innovation and collaboration drive real impact, we’d love to have you on board.


The Role

As a Purchasing Project Manager at Source, you’ll help lead the end-to-end purchasing process for FF&E on commercial and hospitality projects—ensuring budgets, schedules, and design goals are met from kickoff through installation. You’ll serve as a central point of contact for clients, vendors, and internal teams, managing multiple projects at once with precision and care.

This role is ideal for someone who brings deep procurement knowledge, exceptional organizational skills, and a collaborative mindset. You’re proactive, detail-oriented, and comfortable navigating fast-paced, evolving project needs. If you’re excited about transforming the way design products are sourced and delivered, and take pride in making complex processes seamless, this role is for you.


Your Impact

Project Planning & Coordination

  • Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope.

  • Identify project priorities and coordinate responsibilities with cross-functional team members.

  • Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications.

  • Maintain regular communication with clients and internal teams to provide updates and project status reports.

Vendor & Platform Management

  • Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform.

  • Maintain up-to-date vendor pricing on the Source platform for all uploaded brands.

  • Generate specification sheets through the Source platform for designer and client review and approval.

Procurement & Financial Oversight

  • Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments.

  • Process and document change orders as needed.

  • Monitor project budgets closely and communicate any changes or adjustments proactively.

Logistics & Scheduling

  • Partner with the Logistics teams to define warehousing needs for each project.

  • Establish and maintain project timelines, including tracking and updating estimated delivery dates.

  • Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy.

Installation & Closeout

  • Coordinate with the Installation Manager to plan onsite installation schedules and requirements.

  • Support the Installation Manager with punch list follow-ups and resolution post-installation.

  • Facilitate timely approvals on samples and finish submittals as required.

  • Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion.


What You’ll Bring to Source

  • 5+ years of experience in hospitality procurement or related project purchasing roles

  • Proficiency in Google Workspace and Microsoft Office Suite

  • Experience with procurement software platforms strongly preferred

  • Strong written and verbal communication skills, including confident and effective presentation abilities

  • Demonstrated ability to manage multiple priorities in a fast-paced environment

  • Exceptional attention to detail and organizational skills

  • Proven track record of independently managing large, complex projects from start to finish

  • Ability to collaborate effectively with both internal teams and external partners

  • Strong interpersonal skills with a proactive, solution-oriented approach to problem solving

  • Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications

  • Comfortable working under pressure and meeting strict deadlines consistently

  • Associate’s or Bachelor’s degree in project management, business, or a related field preferred

Why Join Us

  • Innovative Work – Be part of a disruptive tech platform transforming the construction industry.

  • Career Growth – Work with an ambitious, high-performing team that values professional development.

  • Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows.

  • Collaborative Culture – Join a company that values teamwork, respect, and transparent communication.

  • Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.


Our Core Values:

🚀 Solve Hard Problems

🏁 Accountable to Execute – Execution eclipses strategy. Planning is important, execution is urgent.

🤝 Trust & Accountability – We deliver on our promises with excellence.

💡 Innovative & Efficient – We optimize processes and push boundaries.

📢 Respectful & Curious Communication – We engage with humility and openness.

🌎 Flexible & Adaptable – We embrace constant change and continuous improvement.

The Hiring Process

Step 1: Introductory Call

Step 2: Technical Interview

Step 3: Cross-Functional Panel Interview

Step 4: Final Interview with Leadership

Step 5: Offer & Onboarding


Compensation Statement

Source carefully evaluates multiple factors to determine compensation, including a candidate’s skills, qualifications, experience, education, and training.

The minimum salary for the Purchasing Project Manager position is $80,000 annually, and the maximum salary is $110,000 annually. The actual compensation offered to a successful candidate will be based on these factors and may vary accordingly.

In addition to base salary, successful candidates may be eligible for discretionary bonuses and other incentives based on individual and company performance in alignment with Source’s applicable compensation and benefits programs.

Equal Employment Opportunity

Source is an equal opportunity employer. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, political affiliation, or any other status protected by applicable law.


Candidate Accommodations

Source values the unique backgrounds, experiences, and perspectives of all current and prospective employees. We recognize that every individual contributes to our success, and we are committed to ensuring an inclusive and accessible hiring process.

Source  provides reasonable accommodations for individuals with disabilities in the job application and recruitment process. If you require assistance due to a disability, please contact us at hr@tothesource.com or (971)271-6905 to request accommodations.