WHY TECH-DRIVEN PROCUREMENT IS THE FUTURE OF HOSPITALITY
The hospitality industry is evolving rapidly, and the expectations placed on operators are higher than ever. Efficiency, sustainability, and precision are no longer optional—they’re essential.
At Source, we believe procurement should be a seamless, strategic advantage, not a struggle. By leveraging cutting-edge technology and a commitment to transparency, our platform empowers businesses to save time, money and headaches.
How Source’s Platform Revolutionizes Procurement
Source’s platform was built to solve the most persistent challenges in hospitality procurement, offering a suite of advanced dashboards that provide real-time tracking, actionable insights, and centralized workflows to empower businesses.
The Details Overview Dashboard
The Details Overview Dashboard collects key project information, including budget, project goals, requirements, and current phase, into one accessible hub. This dashboard functions as a project’s central nervous system, keeping all stakeholders informed and aligned.
“The Details Overview Dashboard acts as the heartbeat of every project,” says Nicole Schmidt, Source Founder and CEO. “When everyone has access to the same accurate information, collaboration becomes seamless, and decision-making is faster and more strategic.”
The Budget Dashboard
The Budget Dashboard provides a granular breakdown of project costs, offering visibility into both the macro and micro levels of spending. Each public space can be tracked individually, with every individual item further detailed by product type, quantity, and description.
Real-time exception reports help project managers course-correct without overspending. Details like highlighted onsite dates keep schedules intact. Owners can leverage historical data to optimize future projections and negotiations.
The Submittals Dashboard
The Submittals Dashboard centralizes the approval process for product details and finish samples, tracking the status of each submittal and categorizing them into “Needs Submittal,” “Needs Approval,” and “Complete.” By highlighting items that require attention and providing delivery timelines, this tool ensures that design decisions stay on track.
The Documents Dashboard
The Documents Dashboard simplifies communication by consolidating all project documents—such as vendor bids and purchase orders—into one organized space. Users can sort documents by name, uploader, date, and size, making it effortless to find the files they need without wasting time digging through email threads or outdated systems. All stakeholders have access to the same, most up-to-date files, reducing the risk of confusion or discrepancies caused by working from outdated versions.
“Procurement involves an incredible volume of documentation, and mismanaging it can create unnecessary delays,” says Breanna Hewitt, Source Project Director. “Our Documents Dashboard organizes everything in one place, giving clients the confidence that nothing will slip through the cracks.”
The Status Overview Dashboard
The Status Overview Dashboard offers comprehensive tracking of all ordered items, providing real-time visibility into every stage of the procurement lifecycle. Products are categorized into six statuses: “Not in Production,” “In Production,” “In Transit,” “Delivered,” “Punchlist,” and “Complete.” For each item, the dashboard displays critical details such as product description, vendor, purchase order (PO) number, quantities delivered versus ordered, vendor-provided estimated arrival dates, and project target delivery dates.
This level of detail empowers project managers to anticipate potential delays, proactively address issues, and maintain smooth project execution. For example, if a shipment is flagged as delayed or incomplete, stakeholders can quickly assess the impact on the project timeline and take corrective action before it causes a ripple effect across the procurement process.
“This dashboard has transformed how our clients manage their procurement workflows,” says Krista Stevens, Source Project Director. “Instead of reacting to problems after they arise, they now have the tools to stay ahead of potential disruptions and keep their projects on track.”
Take Control of Your Procurement
Ready to transform your procurement process into a seamless, strategic advantage? Source’s innovative platform empowers you to stay ahead of delays, manage budgets with precision, and streamline communication across every stage of your project.
Don’t let outdated systems hold your business back. Contact us today to see how Source can help you save time, reduce costs, and deliver exceptional results for your hospitality projects.
Let’s build something better—together.