STREAMLINING PROCUREMENT FOR MULTI-PROPERTY DEVELOPMENTS

Managing procurement across multiple properties requires precision, coordination, and strategic oversight. Each location has unique timelines, and budget considerations, yet consistency across properties is essential for brand integrity and operational efficiency. Without a centralized approach, procurement can become disorganized, inefficient, and costly.

At Source, we provide hospitality procurement solutions that help multi-property developers simplify procurement, maintain brand standards, and improve coordination—ensuring that each project stays on track without unnecessary delays or budget overruns.

Here’s how a technology-driven procurement strategy transforms multi-property procurement into a streamlined, scalable process.

Centralized Procurement: A Smarter Approach to Managing Multiple Properties

Source’s procurement platform streamlines the process by providing tools to oversee multiple projects, maintain vendor relationships, and leverage historical procurement data for smarter decision-making.

• Allows clients to manage multiple projects from a single dashboard – Teams can easily navigate between properties, ensuring that each project follows procurement best practices.

• Provides access to extensive vendor databases – Clients can reference past vendor relationships to ensure consistency across locations.

• Maintains historical procurement data – Developers can compare current projects with past purchases, ensuring better decision-making and long-term cost control.

Nicole Schdmit, Source CEO explains, “a centralized procurement approach isn’t just about convenience—it’s about visibility and control. When clients can access vendor histories, track purchases, and ensure consistency across locations, they save time, and improve project outcomes.”

For multi-property hotel developers, streamlined hotel renovation procurement ensures that every location reflects the desired brand standards, guest experience, and operational efficiency.

Technology: The Key to Efficiency in Multi-Property Procurement

Technology isn’t just an enhancement in procurement—it’s a necessity, especially as hospitality supply chain trends continue to evolve and impact procurement timelines.. Without the right platform to track costs, vendors, and approvals, teams must juggle spreadsheets, email chains, and disconnected supplier relationships. By integrating technology like Source’s client dashboards into procurement strategy, businesses can better track spending, manage approvals, and anticipate potential delays before they impact project timelines.

• Cost Comparisons Across Projects – Clients can view budget breakdowns for both current and projects, allowing for more accurate project budget forecasting and helping maintain cost consistency across locations.

• Streamlined Submittal & Approval Tracking – The platform categorizes required approvals as “Needs Submittal,” “Needs Approval,” or “Complete,” reducing approval bottlenecks that cause delays.

• Regular Procurement Updates – Source’s team regularly updates order statuses to ensure clients have the latest information on shipments, approvals, and pricing.

• Projected Lead Times for Smarter Planning – Clients can anticipate how long procurement will take, reducing surprises in the project timeline.

“Multi-property procurement isn’t just about making purchases—it’s about making informed decisions. Our platform helps teams track costs, compare projects, and stay ahead of potential delays before they impact the bottom line.” – Krista Stevens, Source Project Director.

By eliminating procurement guesswork, businesses can focus on expansion and growth without worrying about operational inefficiencies.

Brand Consistency: Maintaining Standards Across Multiple Properties

For multi-property developments, brand identity extends beyond design—it shapes the entire guest experience. Consistency in FF&E, materials and finishes ensures that every location reflects the same level of quality, comfort, and aesthetic cohesion. Without a structured procurement strategy, maintaining these standards across multiple properties can become challenging, leading to variations that dilute the brand’s impact and complicate PIP compliance solutions for hotel operators.

Source’s platform ensures FF&E procurement best practices by tracking procurement histories, standardizing vendor selections, and streamlining approval workflows—all within a centralized system.

• Providing Procurement Histories – The platform stores historical purchasing data, allowing clients to reference past selections and replicate materials, finishes, and products across multiple properties to maintain a cohesive brand identity.

• Pre-Selected Vendor Lists – Clients can curate brand-approved vendor lists within Source’s platform, ensuring that designers and procurement teams select from pre-approved suppliers who align with brand standards.

• Standardizing Procurement Workflows – The platform structures the approval and purchasing process, preventing deviations that could impact design uniformity, quality control, and overall brand perception.

“Every element of a space contributes to a brand’s identity. Procurement should support, not hinder, that consistency—ensuring that materials, finishes, and designs remain aligned across multiple locations.” – Stacey Hollender, VP of Purchasing Operations

By integrating procurement into brand management, businesses eliminate inconsistencies while streamlining project execution.

Negotiating Power: How Source Helps Clients Secure Better Pricing

One of the greatest advantages of multi-property procurement is the ability to leverage scale for better pricing and contract terms. Rather than negotiating purchases on a project-by-project basis, businesses that centralize procurement gain stronger vendor relationships, cost savings, and improved credit and payment terms.

• Vendor Negotiations for Multi-Property Deals – Source’s procurement team follows a structured vendor bid comparison guide to secure competitive pricing for high-volume orders.

• Contract Optimization – By centralizing procurement, businesses strengthen supplier relationships and gain access to better service agreements.

• Strategic Procurement Planning – Instead of making one-off purchases, developers work with Source to align procurement strategies across properties, reducing last-minute price fluctuations.

“The more strategic your procurement approach, the more power you have in vendor negotiations. By consolidating purchasing decisions, businesses not only cut costs but also improve order accuracy and fulfillment speed.” – Alexa Dias, Senior Procurement Director

By treating procurement as a long-term investment, developers create sustainable cost efficiencies that improve profitability across their portfolio.

Ready to Optimize Your Multi-Property Procurement Strategy?

With the right strategy and tools, businesses gain visibility, efficiency, and cost control—ensuring every project stays on track, on budget, and on brand.

At Source, we help developers, designers, and procurement teams navigate the complexities of multi-property procurement with a technology-driven approach that eliminates inefficiencies. Contact us today to learn how Source can streamline your procurement process and set your team up for success.